Terms & Conditions

1. Definitions

• “Company”, “we”, “us”, “our” mean VIP NYC Transfers.

• “Customer” means the person who pays for the Booking and/or Reservation.

• "Customer Service Centre" and "Customer Service" refers to the VIP NYC Transfers contact and support team, which can be reached exclusively via email at concierge@vipnyctransfers.com for all inquiries, service modifications, cancellations, and support-related matters.

• “Passengers” means all passengers named and unnamed on the Booking.

• “Lead passenger” means the first passenger named on the Booking.

• “You” and “your” means any customer, including all passengers (or any of them as applicable) named on a Booking.

• “The Transport Operator” means the professional transport service provider that will perform the transfer, also referenced as "Trusted Partner", operating "Our Fleet".

• “Booking” and "Reservation" means the booking for transfer services made with us.

• “Our Fleet” refers to a curated network of third-party transportation providers, Partners, who operate independently but in alignment with our standards. These Partners are carefully selected and vetted to meet the quality, safety, and service expectations set by our brand. While we do not own or operate vehicles directly, our trusted partner ecosystem enables us to deliver a seamless, elevated experience consistent with our commitment to excellence.

• “Transfer service” means any service provided by us for the carriage of passengers by road and includes any other service provided by us relating to or incidental to that carriage.

• “Transfer Voucher”, “Booking Voucher”, and “Voucher” means the written confirmation of the Booking we will send to you by email.

• “Trusted Partner” or “Partner” refers to an independent third-party service provider selected by VIP NYC Transfers to deliver specific aspects of the client experience, such as transportation. These partners are not employees, agents, or affiliates of VIP NYC Transfers. They operate under their own licenses and legal authority (including, where applicable, TLC licensing in New York City). VIP NYC Transfers acts solely as a coordinator of services and does not provide transportation services directly. All transportation is fulfilled exclusively by these independent, licensed providers who have been carefully vetted to align with our brand standards of professionalism, safety, and discretion.

• “Contract” means the Booking and these Terms, and any other terms and conditions stated to apply to the Booking.

• “Terms” means these terms and conditions.

• “Website”, “Websites” means www.vipnyctransfers.com or any other website owned or operated by us.​

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2. Impressum

Co-Founders: S & M

Website: https://www.vipnyctransfers.com/

Email: concierge@vipnyctransfers.com

3. Online booking procedure

The person making the Booking must be at least 18 years of age and has the responsibility to follow the online booking process, ensure all the details provided are correct and complete, and make full payment.

Upon entering into a contract with the Company will undertake the necessary formalities to organise the requested services.

The contract becomes legally binding only when you have received your transfer voucher by email. In the event of the Transport Operator being unable to provide the requested services, you will be informed and reimbursed the full amount by the same method as the payment was made, leaving us with no further liability to you.

You are required to acknowledge all notifications we make to you. However, in the event that you fail to acknowledge receipt of an email, the records that exist on our email server shall be considered as proof of reception.

The act of us sending you the confirmation of charges and payments made by you shall not be considered as binding you to any contract.

The Transfer Vouchers which must be presented to the Transport Operator should be printed out so that each Voucher is readily available for inspection by the driver. Failure by the Lead Passenger to present the Voucher may result in the Transfer Service not being provided. We recommend that you print out and carry with you all communications between the parties in addition to the Transfer Vouchers.

Minors are strictly prohibited from seeking any service from us, and their parents, legal guardians, or other persons responsible for them should contact us immediately should a minor make a Booking with the Company for the provision of a service in order to enable us to cancel the registration forthwith. Minors are not allowed to travel with us without an adult passenger in their company.

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4. Payment

We accept all widely used payment methods including credit card (American Express, MasterCard/Diners International, Visa), debit card (Visa/Delta, Visa/Electron), bank transfer, and PayPal. The use of PayPal is only possible for bookings exceeding a certain amount and the customer will be charged an admin fee.

Prices are charged in American (US) Dollars (USD $) and any currency conversion facility is provided as an approximation tool only.

​Credit card payments are subject to a processing fee of 2.5%, which reflects the cost incurred from our payment providers. This fee will be clearly disclosed prior to payment and added to the final invoice total. Customers may avoid this fee by choosing payment via bank transfer.

Payment is due in full (100%) upon receipt of the invoice and must be completed prior to the performance of any service. VIP NYC Transfers reserves the right to withhold service until payment has been confirmed.

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5. Changes

The Transfer Voucher includes your requested destination/pickup and your accommodation address. Any changes to these or any other details must be sent in writing by email to concierge@vipnyctransfers.com prior to the date of travel and will not take effect until checked with the Transport Operator and confirmed to you by email.

You are liable for any increased service cost resulting from the requested change. The first change will be made free of charge, additional changes may incur a $50 administration fee. 

Once the contract becomes legally binding, the Customer is requested to notify by email to concierge@vipnyctransfers.com of any errors therein not less than 48 hours prior to the corresponding Transfer Service. Notification made within 48 hours of the corresponding Transfer Service affords us the right to terminate the Contract without penalty or charge.

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6. Cancellations by you

Any cancellation of Contract must be made in writing by fax or email addressed to concierge@vipnyctransfers.com. You may cancel booked Transfer Services separately or cancel the whole Booking.

All cancellations must be submitted in writing by email to concierge@vipnyctransfers.com. Refunds will be issued according to the following schedule:

• More than 7 (seven) calendar days before the scheduled service: 100% refund

• Between 7 (seven) calendar days and 48 (forty-eight) hours before the scheduled service: 50% refund

• Within 48 (forty-eight) hours of the scheduled service or in case of a no-show: non-refundable

Refunds, where applicable, will be processed to the original payment method within 5–7 (five-seven) business days. Rebooking requests are welcomed and will be accommodated where possible, subject to availability.

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7. Last-minute bookings

Depending on the routes and the season, our freesale deadline varies from 0 to 48 hours, and more in exceptional cases, before a Transfer Service commences. If prompted by the Website, please, CONTACT US 24/7 so that we can check whether we have a suitable vehicle available for your transfer request. Please, note that our cancellation policies will apply regardless of booking date and time.

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8. Changes and cancellations by us

If the Transport Operator needs to make a significant change to the conditions of the Service, or needs to cancel the Service, we will inform you as soon as possible.

We will use reasonable effort to honor your vehicle preference, however, the vehicle may be substituted with a vehicle of greater capacity or multiple vehicles depending on availability. If we need to change your booking to a lower category or smaller vehicle for which a lower rate is available, we will refund you the difference in the rates.

In rare instances, we may need to cancel your Booking. In such circumstances, you will be refunded in full but we shall have no further liability to you arising out of such cancellation. We will, however, use all reasonable efforts to try and find suitable alternatives for any confirmed Booking subsequently canceled by us.

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9. Child seats

Both local and national laws regarding the use of child seats for infants and children vary from country to country. However, all transfer operators will comply with the latest legislation. If you are booking a private transfer, we do recommend the use of booster or child seats for those under the age of 12, or up to 135cm, for safety purposes. During the booking process in most destinations, you are given the chance to reserve child or baby seats.

The lead passenger must check, under his/her sole responsibility, that such child restraint devices are suitable for the vehicle and are properly used and installed in it. The company assumes no liability resulting from any failure to use, install, or check the restraint device, or resulting from its incorrect use.

If you wish to bring your own child or booster seat and are taking a private transfer, we must be advised of this information before you travel. This is to ensure that the vehicle provided by the Transport Operator can accommodate the seat. Group services are usually provided by minibus or coaches, and in these vehicles, it is not possible to use a child seat as the vehicles do not have compatible seating.

We will endeavor to ensure that child seats are provided by our Transport Operators where they have been booked. There may be instances when such seats are unable to be provided. In such cases, you will be entitled to a full refund for seats booked and not supplied. If no child seat is available, children of three years of age and over may travel as long as they wear an adult seat belt. Children under three years of age may be transported without a safety restraint as long as they travel in the rear of the vehicle.

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10. Child pricing

All children and infants count towards the occupancy of the vehicle, regardless of age, and thus should be included in the total number of passengers at the time of booking.

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11. Wheelchairs and bookings for disabled passengers

Transfer Services for disabled passengers must be requested by contacting our Customer Service Centre. We will try our best to meet your requirements, although we are not specialists in transfers for disabled passengers. Disabled passengers using our services must be able to board the vehicle independently or with the assistance of those in their party. We only take foldable wheelchairs. We regret that we cannot currently guarantee the type of vehicle that will be used for your transfer.

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12. Pre-booked extra stop

During the booking process, you are given the opportunity to pre-book extra stops if you need to collect and drop off keys or if your group will be split between more than one accommodation address. The extra stop address must be located in the same destination as your principal accommodation address. The extra stop duration is limited to 5 minutes.

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13. Travel insurance

We strongly recommend that you contract travel insurance which is adequate for your needs. Please read all the contract details and print the documentation so that you can take it with you when you travel. Comprehensive travel insurance will cover you for many eventualities that are beyond our control.

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14. Our liability

If we fail to comply with these Terms, we shall only be responsible for loss or damage you suffer that is a foreseeable result of our breach of these Terms or our negligence and only up to the value of the fare paid by you. We will not be held responsible for any loss or damage that is not foreseeable nor that is consequential. We are not liable for breaches that are not directly attributable to us, or those produced by accident, force majeure, or due to legal or administrative requirements.

We cannot be held liable for incidents that may occur during the provision of the service, more specifically illnesses, personal injuries, or death unless caused by our negligence.

This means that subject to these Terms, we may accept responsibility if, for example, you suffer death or personal injury or your Transfer Service is not provided as promised or proves deficient as a result of the failure of ourselves, our employees, or Transfer Operators to use reasonable skill and care in making, performing or providing, as applicable, your contracted transport service. Please note, that it is your responsibility to show that reasonable skill and care have not been used if you wish to make a claim against us.

In addition, we will only be responsible for what our employees and Transfer Operators do or do not do if they were at the time acting within the course of their employment (for employees) or carrying out work we had asked them to do (for Transfer Operators).

Nothing in these Terms and Conditions excludes or limits: a. our liability to you for any death or personal injury resulting from our negligence b. any of your other statutory rights as a consumer that cannot be excluded or limited.

We are absolved of all liability whatsoever where the customer makes a contract for another service directly with the Transport Operator.

We cannot guarantee the accuracy or reliability of the content of this website. This includes such eventualities as viruses. However, every endeavor will be made by us to rectify in the shortest possible period any errors to which our attention has been drawn. Should such errors result in Bookings being made against faulty pricing and promotional information, we reserve the right to terminate the contract without offering compensation to the customer.

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15. Force majeure

We accept no liability and will not pay any compensation where the performance of our obligations or the Transport Operator’s obligations is prevented or affected directly or indirectly by or as a result of force majeure or any circumstances beyond our reasonable control including, but not limited to, extreme adverse weather conditions, natural disasters, other acts of God, acts of terrorism, accidents suffered by third parties on the transfer route, police checkpoints, unusual traffic levels, or industrial action.

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16. Contact

All contact related to the amendment of booking information must be requested by email or through the “Contact Us” section of our Website.

In the event of unavoidable alterations to the contract, we will inform you by emailing the address provided by you at the moment of booking, the act of sending this email is considered as proof of receipt by you. The same system applies to all other advisory emails which we may send to you. It is therefore essential that you check that the email address provided by you is correct and that you read any incoming emails up to the time of your Transfer Service.

In case your arrival transportation is delayed or diverted to a different airport, station, or port, the Transport Operator will reschedule the Transfer Service and you will be picked up at the new arrival time subject to availability. In the case that there is no availability, you will be refunded in full. We apply IATA's definition of flight delays for the purposes of these Terms.

If for any other reason you fail to be at the pickup point within a reasonable time after the scheduled collection time specified on your Voucher, the Transport Operator or our Customer Service team will try to contact you on the mobile telephone number you have provided.

If it is not possible to speak to you because you have not provided an operational mobile telephone number at the time of booking, you have no or poor connection, no signal, activated voicemail or the call is unanswered, the service will not be provided, the Transport Operator is immediately relieved of their obligations and a refund will not be due.

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17. Transportation services

We offer a range of services to which the Transport Operators have given their accord. These are private Transfer Services and shared or shuttle Transfer Services.

The route to or from the destination chosen cannot be guaranteed and the Google-drawn route map displayed on our website is for informational purposes only. Whilst reasonable effort is made to ensure that pickup times are respected, they are not guaranteed.

In the event that you are unable to locate the driver of your private transfer or the representative of the shuttle Transport Operator, it is your responsibility to contact us on the 24/7 telephone numbers printed on your Transfer Voucher. If you fail to call these numbers and make alternative travel arrangements, we will be unable to provide the service, the Transport Operator will be relieved of their obligations and a refund will not be due. If your private transfer driver or the representative of the shuttle Transport Operator cannot locate you, a member of our Customer Service team will call the mobile phone number provided in the booking. Please ensure that you travel with this mobile phone and that it is switched on while you are waiting for your luggage or clearing customs. If we cannot locate you or reach you on the number provided, we will be unable to provide the service and a refund will not be due. For non-airport collections, we must receive your telephone call within 10 minutes of your scheduled pickup time. An electronic record of all calls received to the 24/7 numbers is kept by a third-party telecom provider and shall be used as proof in the event of a dispute as to whether the numbers were called or not. Unused transfers are not refundable and alternative transport costs will not be reimbursed unless pre-authorized by a member of our team. If authorized to take alternative transport, please ensure that you obtain a receipt and submit it to our Customer Care team for review. No payment will be due for travel expense claims submitted without valid receipts.

You are responsible for checking the agreed pickup time and for ensuring that you arrive at the airport, station, or port with enough time to check in or make any other preparations for your journey.

The Transport Operator will pick you up and set you down as close as possible to the given addresses. In the event that access via a conventional route is closed due to weather conditions, road accidents, etc., the Transport Operator will, at your express request, use a longer route to reach the agreed destination, but in such instances, you may be liable for any additional costs.

All contracted transfer services fall within the scope of the public liability cover of the Transport Operator’s insurance policy or that of their sub-contractor.

Whilst we endeavor to provide SMS confirmation messages when requested, this service is dependent upon telephone networks that are beyond our control. If a text message is lost or delayed the Customer shall refer to information provided by email.

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18. Baggage allowance/capacity

For shuttle transfers, each passenger has a luggage entitlement of 1x bag or suitcase per person, a maximum combined size of 158cm (length + width + height), and hand luggage, such as handbags & small bags. All luggage must be securely labeled with the owner’s name and destination address. We cannot be held responsible for locating lost luggage that was not correctly labeled.

Private transfer vehicles have a luggage capacity of at least 1x bag or suitcase per passenger seat based on a maximum combined size of 158cm (length + width + height) per item. All luggage must be declared at the time of booking. Smaller items that fit in the passenger footwell, such as a camera case, handbag, or small shoulder bag, do not need to be declared. The Passenger shall be liable for all expenses incurred should additional vehicles be required to transport non-declared excess luggage.

Your acceptance of the proposed Contract and its Terms and conditions is considered a tacit agreement that under no circumstances will you include in your luggage, nor carry on your person, any object in contravention with the legislation of the country in which the transfers will be offered (firearms, etc.), nor those likely to be injurious to any third party, nor any items of excessive size, weight, fragility or perishability. Unless you are traveling with a guide dog/assistance dog, animals are not allowed.

Transport of luggage and other belongings is undertaken solely at your risk and under no circumstances can we be held responsible for any loss or damage. Such risk of loss or damage should be the object of private insurance taken out by you prior to departure.

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19. Your responsibility

By entering into this Contract you implicitly declare that: You are of legal age and in full use of your mental faculties thus enabling you to comply with all your legal responsibilities concerning this agreement. You are aware of the extent of the services which are the object of this contract, of the aforementioned information concerning us, and of the content of these Terms and Conditions. The credit or debit cards that you use belong to you and there are sufficient funds to cover the cost of the service. You understand that you must notify us as soon as reasonably possible of any alteration to the details that you have provided.

The services to be supplied are in accordance with the details specified in the Transfer Voucher sent by email. It is your responsibility to provide at the time of reservation full and accurate addresses for the pickup and destination points. It is therefore your responsibility to print out and check the Transfer Voucher for accuracy. If the details of the Transfer Voucher are incorrect you must contact our Customer Service Centre immediately to rectify these. Particular care should be taken when completing the reservation to ensure that all compulsory fields as indicated by an asterisk (*) have been filled in accurately. We are not liable for any reservations made which are impossible to carry out and you will not be reimbursed for such reservations.

You are solely responsible for carrying out all documentation necessary for frontier crossing. We hereby refute all liability and refuse to incur any supplementary expenses caused by failure to carry these documents or by failure to observe customs, police, tax authorities, or administrative rules of those countries where entry is required. The Transfer Voucher is not valid documentation to obtain entry visas.

In the event of us having to pay a deposit or fine to the Authorities of other countries as a result of your failure to observe the laws, regulations, etc., or other travel requirements of those countries which you intend to enter, leave,e or pass through, you will be held solely responsible for reimbursing us, and we reserve the right to hold any of the monies already paid to us until you can provide proof of reimbursement of such fines, charges, etc.

We reserve the right and you hereby authorize us to charge your credit or debit card for any damage incurred to the transfer vehicle (including without limitation specialist cleaning) or for any items that are missing when you leave.

We reserve the option not to accept future Bookings in the event of serious or repeated incidents involving any Customer.

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20. Right of admittance / User Conduct

In entering into this contract you tacitly accord to us and the Transport Operator the right to refuse to transport any passenger who, at the driver’s discretion, may be under the influence of alcohol or drugs and those whose behavior may be considered dangerous to the driver of the vehicle, to other passengers or to themselves.

No alcoholic drinks may be carried in the Transport Operator’s vehicles for the purpose of on-board consumption. This prohibition extends to narcotics.

Smoking is forbidden inside vehicles or in the immediate vicinity.

Eating inside the vehicle is not allowed.

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21. Complaints

If the service you received from the Transport Operator does not meet your expectations, this must be immediately reported to our Customer Service Centre and, if possible, at the moment the problem occurs. Complaints received after the transfer service has been completed and which were not brought to our attention at the time of the transfer may not be upheld as we were not given an opportunity to intervene or otherwise provide assistance. Our contact details are provided on your Transfer Voucher.

Written complaints should be received no later than 28 days after your return date and sent by email to concierge@vipnyctransfers.com.

In the event that you wish to report an issue with our online booking process or our Customer Service Centre, please address your complaint to concierge@vipnyctransfers.com.

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22. Languages

Our Websites are available in multiple languages, and efforts will be made to include other languages in the future. Our Customer Service help desk and email assistance in English and Spanish are available at all times, but we will try to offer you assistance in the language you used to make your booking whenever possible. Whilst we pay great attention to the quality of the translation of our Websites and Terms, in the event of any discrepancy the Spanish version shall prevail.

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23. Intellectual property rights

Copyrights, trademarks, and other intellectual property rights of the websites have been granted under license to the Company and are protected by national and international regulations governing intellectual property.

Use of our website content by third parties for any purpose other than booking transfers is prohibited, including the modification, subsequent publication, and total or partial reproduction or representation of the same without our express consent.

Any unlawful use of our Website for any purpose whatsoever is strictly prohibited under all circumstances.

The total content of this Website is protected by both industrial and intellectual property rights and is exclusively owned by www.vipnyctransfers.com. It is expressly prohibited to use the Website and its content, as well as databases and the software required for its display or operation, for any commercial purposes, except for in the cases where written consent has been given by www.vipnyctransfers.com.

The prohibited commercial uses include, but are not limited to:

The resale or redistribution of the Website, its content, and/or its services through any other website. In particular, "web scraping" techniques to access the Website content.

The use of "deep linking" techniques that can confuse the user, for example "framing", and/or ones that assume a wrongful or illicit exploitation of the www.vipnyctransfers.com content.

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24. Governing law and jurisdiction

These General Conditions shall be governed by current United States of America law.

The contract agreed between the Company and you shall be governed in accordance with United States of America legislation.

Settlement of any disputes that may arise between you and us will be subject to New York jurisdiction in the courts of New York.

The invalidity or unenforceability of any provisions of this Terms shall not affect the validity or enforceability of any other provision of this Terms, which shall remain in full force and effect.

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25. Promotions

TBD

 

Privacy Policy

TBD

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- Last review date: 06/07/2025